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What is a Daily Stand-up?

Ruben Buijs

Founder & Digital Consultant

Written on Aug 10, 2023

2 minutes

Product Management

The Daily Stand-up is a brief and regular meeting where team members gather to share updates on their progress, discuss any challenges or roadblocks, and align their efforts towards the common goal. It is a cornerstone practice in Agile and Scrum methodologies, widely used in Saas product management.

Examples

Here are a few examples to help you understand how the Daily Stand-up works in practice:

  • A software development team meets every morning for 15 minutes to discuss what they accomplished the previous day, what they plan to work on today, and any obstacles they are facing.
  • A product management team gathers virtually to give updates on the progress of different features, discuss user feedback, and decide what tasks need prioritization for the day.
  • A customer support team holds a quick huddle to share insights from customer interactions, identify recurring issues, and assign responsibilities for addressing them promptly.

Importance

The Daily Stand-up holds significant importance in Saas product management for several reasons:

  1. Improved Communication: It promotes transparent and frequent communication among team members, ensuring everyone is on the same page regarding progress, goals, and challenges.
  2. Increased Collaboration: By providing a platform for team members to discuss their work, it encourages collaboration and knowledge sharing, leading to better solutions and collective ownership of the product.
  3. Identifying Roadblocks: Daily Stand-ups enable early identification of obstacles or bottlenecks, allowing the team to address them promptly and prevent delays in the product development process.
  4. Accountability: By sharing daily accomplishments and commitments, team members hold themselves accountable to each other, fostering a sense of responsibility and motivation.
  5. Adaptability: The Daily Stand-up provides an opportunity to adapt plans and strategies in response to changing circumstances, ensuring the team stays aligned and focused on delivering value.

How to Use it

To make the most out of the Daily Stand-up, follow these simple steps:

  1. Set a Regular Time: Choose a consistent time for the Daily Stand-up, preferably at the beginning of the workday, to ensure everyone can attend and plan their day accordingly.
  2. Keep it Short: Limit the meeting duration to 10-15 minutes to maintain focus and prevent it from turning into a lengthy discussion.
  3. Answer Three Key Questions: Each team member should answer the following questions:
    • What did you accomplish since the last Daily Stand-up?
    • What do you plan to work on today?
    • Are there any obstacles or challenges that might hinder your progress?
  4. Stay Focused: Encourage team members to stick to their updates and avoid getting into detailed discussions. If further discussion is required, it should be scheduled separately.
  5. Engage Everyone: Ensure that every team member actively participates in the Daily Stand-up, creating an inclusive environment for sharing updates and fostering collaboration.

Useful Tips

Consider these additional tips to make your Daily Stand-ups more effective:

  • Stand Up: Encourage team members to stand during the meeting to keep it short and focused.
  • Visualize Progress: Utilize visual aids like Kanban boards or task tracking tools to visualize progress, making it easier for everyone to understand the current status.
  • Rotate the Facilitator: Rotate the role of the meeting facilitator among team members to promote engagement and shared responsibility.
  • Avoid Micromanagement: The Daily Stand-up is not a platform for micromanaging. It should focus on updates, collaboration, and problem-solving rather than monitoring individual tasks.
  • Capture Action Items: If any tasks or action items arise during the meeting, document them and ensure they are followed up on later.

FAQ

A Daily Stand-up is a short, daily meeting where the team members discuss their progress, challenges, and plans for the day.
A Daily Stand-up is important as it helps the team members stay aligned, identify and address any blockers or issues, and ensures everyone is working towards the same goals.
A Daily Stand-up usually lasts between 10 to 15 minutes. It is meant to be a quick and focused meeting to keep the team updated.
The core team members including developers, designers, product managers, and relevant stakeholders should attend a Daily Stand-up.
In a Daily Stand-up, team members should discuss their progress since the last meeting, any challenges or blockers they are facing, and their plans for the day.
The 'stand-up' format in a Daily Stand-up encourages brevity and keeps the meeting focused. Standing up also helps in keeping the meeting short and prevents unnecessary discussions.
To make the most out of a Daily Stand-up, it is important to be prepared, actively listen to others, provide concise updates, and collaborate with the team to address any challenges.
Some best practices for conducting a Daily Stand-up include starting and ending the meeting on time, having a designated facilitator, keeping the discussion focused, and following up on any action items or blockers.
Yes, remote team members should participate in a Daily Stand-up. It is important to ensure effective communication and collaboration among all team members, regardless of their location.
A Daily Stand-up should be conducted daily, preferably at the same time and place. It helps in maintaining a regular cadence and keeps the team informed.

Article by

Ruben Buijs

Ruben is the founder of ProductLift. I employ a decade of consulting experience from Ernst & Young to maximize clients' ROI on new Tech developments. I now help companies build better products

Table of contents

  1. Examples
  2. Importance
  3. How to Use it
  4. Useful Tips
  5. Related Terms

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