Looking for a RICE template for Google Sheets? We've created a simple RICE scoring spreadsheet that you can copy and use right away:
👉 Download RICE Prioritization Template
RICE is a prioritization framework that stands for Reach, Impact, Confidence, and Effort. Teams use it to score and rank product features so the highest value work rises to the top of the backlog. Each factor is scored independently, and the final RICE score is calculated as (Reach × Impact × Confidence) / Effort.
For a more detailed explanation, check out: Understanding RICE Prioritization
Our Google Sheets RICE prioritization template is designed to be:
Prefer a different format? Excel version | PowerPoint version | All RICE templates
Need a quick score without opening the spreadsheet? Use the online RICE Calculator for instant results.
Google Sheets offers several advantages over desktop spreadsheets when it comes to collaborative prioritization.
Every team member can edit the same sheet simultaneously. Changes appear instantly, so there is no need to email files back and forth or worry about conflicting versions. When two people edit different rows at the same time, both updates are saved without overwriting each other.
Right click any cell and select Comment to start a discussion. This is especially useful when a product manager wants to explain why a feature received a particular Impact score. Teammates can reply in the thread, and once consensus is reached, the comment can be resolved.
Google Sheets gives you fine grained control over who can do what. You can set permissions at three levels:
Every edit is logged in the version history (File > Version history > See version history). If someone accidentally overwrites a score, you can restore an earlier snapshot. This audit trail is also valuable during retrospectives when you want to understand how priorities shifted over a quarter.
A basic template works fine for small teams, but you can make the sheet significantly more powerful with a few built in Google Sheets features.
Apply color scales so high RICE scores stand out visually. Select the RICE Score column, go to Format > Conditional formatting, and create rules like:
This lets anyone scanning the sheet instantly spot top priority features without reading every number.
Prevent inconsistent entries by adding dropdown menus. Select the Impact column, then go to Data > Data validation and set a list of allowed values (for example, 0.5, 1, 2, 3). Do the same for Confidence with values like 50%, 80%, and 100%. Dropdowns keep scoring consistent across team members and reduce the chance of typos skewing results.
Instead of manually sorting rows, add a formula that always shows features in rank order. For example, use =SORT(A2:F100, 6, FALSE) to sort by the RICE Score column in descending order. You can also use =FILTER(A2:F100, F2:F100 > 5) to display only features that meet a minimum threshold. These formulas update automatically whenever scores change, so the ranked list is always current.
A shared Google Sheet works best when paired with a structured process. Here is a workflow that keeps sessions focused and fair.
Before the meeting, list all candidate features in the first column. Add a brief description for each so everyone understands the scope. Share the sheet with all participants and set permissions to Editor.
Give the team 15 to 20 minutes to fill in Reach, Impact, Confidence, and Effort for each feature. Each person should score based on their own understanding without discussing with others first. This avoids groupthink and anchoring bias.
Once scoring is complete, sort by RICE Score and walk through the top 10 features as a group. Discuss any items where individual scores differ significantly. Use the comment threads to capture the reasoning behind adjustments.
After the session, lock the sheet (Data > Protect sheets and ranges) to prevent accidental edits. Name the version in version history (e.g., "Q2 2026 Prioritization Final") so you can reference it later.
For a deeper dive into how RICE scoring works in practice, read our complete RICE prioritization guide.
Create a Google Form where customers or internal team members can submit feature requests. Link the form responses to your RICE sheet so new requests appear automatically in a dedicated tab. From there, move promising items into the scoring sheet during your next prioritization session.
If you want to move from spreadsheets to a dedicated prioritization tool, export your Google Sheet as a CSV file (File > Download > Comma Separated Values). You can then import the data into ProductLift to continue tracking priorities with built in voting, roadmap views, and team collaboration.
Both tools can handle a RICE template, but they serve different needs.
| Feature | Google Sheets | Excel |
|---|---|---|
| Real time collaboration | Built in, works instantly | Requires OneDrive or SharePoint setup |
| Offline access | Limited (requires Chrome extension) | Full offline support |
| Advanced formulas | Covers most use cases | More powerful for complex modeling |
| Sharing | Simple link sharing with permission levels | Requires file attachment or cloud setup |
| Version history | Automatic, granular | Manual save points or AutoSave via OneDrive |
| Price | Free | Requires Microsoft 365 subscription |
Choose Google Sheets when your team already uses Google Workspace, when you need quick sharing with external stakeholders, or when budget is a concern.
Choose Excel when you need advanced data analysis features, when most of your team works offline, or when your organization is standardized on Microsoft 365. We also have a dedicated RICE template for Excel.
While Google Sheets is excellent for collaboration, managing complex prioritization over time can become challenging. Sheets get cluttered as features accumulate, and there is no built in way to connect scores to customer feedback or roadmap items. For a more efficient and scalable approach, consider using ProductLift's RICE prioritization feature. With ProductLift, you can:
For quick calculations without copying the Google Sheets file, try this online RICE Calculator tool: RICE Calculator. Enter your Reach, Impact, Confidence, and Effort values and get an instant score.
Whether you choose Excel, Google Sheets, PowerPoint, Notion, or Miro, our RICE templates are here to help you make informed, objective decisions about your product features. And if you're looking for a solution that grows with your team and product, ProductLift offers the tools you need for long term success.
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